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Created specifically for schools, the School Accounting System follows the account structure defined by your state and is completely customized for the state of Kansas to generate the annual report and all other required reports in compliance with the state reporting requirements, including the KS Annual Retirement Report, KS Unemployment Report, 403b Reporting, and the KS Budget Report. More than 1,100 school districts and school-affiliated organizations trust the School Accounting System for their in-house fund accounting, and more districts are making the switch every year.

The core program includes the Accounts Payable and Payroll modules that integrate with the General Ledger module for financial reporting. Activity Funds, Budgets, and Check Reconciliation are already included with General Ledger. In addition to the hundreds of standard reports throughout the system, your state’s annual report and all other required reports are also included in the core program. Not only is the software customized for your state now, it will always stay that way. Anytime your state government, department of education, retirement, or federal reporting requirements change, you can be confident the School Accounting System will be updated to meet your needs.

A suite of integrated add-on modules are also available and can be added to the core program any time and include a Fixed Asset Inventory module designed to track all district assets and calculate depreciation, a Negotiations module to create salary schedules and quickly update employee wage information from year to year, and a Report Writer module that allows any report currently in the system to be modified and saved as a custom report. A web-integrated employee portal called Web Link allows for online requisition/PO entry, online report viewing, and will give district employees online access to their check history and leave balance information. In addition, a comprehensive Human Resources module is integrated with the Payroll module in the core program and allows all employee information to be stored in a single database, thereby eliminating double entry that may currently be done on a separate system in the business office or by a human resources department. A cloud-based document management system called K12Docs is a simple, secure, and affordable electronic document management solution that enables users to merge paper and digital documents into a unified electronic repository quickly and easily, making documents easy to find, secure, and process-ready. K12Docs also provides the compliance reporting and audit-readiness critical to reducing costs while creating more capacity to serve. 

Please contact [email protected] for more information and to schedule a no-cost demonstration of the School Accounting System.